Maintenance Planner

Department:  Technical Management


Job ID: 

About The Group


From a small store in Turin to a large, internationally recognized group: we are present in 90 countries around the world, with over 4,000 employees and 30 companies, managed directly and indirectly by the Luigi Lavazza Spa parent company, which distribute and market our products and coffee machines.

In addition to Lavazza, the following brands are also part of our Group: Carte Noire, Merrild, Kicking Horse, Eraclea and Whittington tea.


Joining Lavazza means doing business with passion, knowing that the impact of our work goes beyond the quality of the production chain. We are a big family and we are constantly looking for new talents who share our values and can enrich our team.



Job Purpose/Overview

At Lavazza, the Maintenance Planner schedules maintenance, contractors and calibrations in a way that minimizes equipment downtime and impact on production.


Location: West Chester, PA



Key Responsibilities


  • Manage the preventative maintenance (PM) system by maintaining, updating, scheduling, coordinating, assigning, entering completed PM activities, and providing reports utilizing the CMMS systems
  • Work directly with vendors, contractors, maintenance and purchasing to assist with planning and prioritizing maintenance work.
  • Determines and requisitions materials needed for work requests.
  • Development and participate in yearly review of the preventative, predictive, and condition-based maintenance monitoring programs for all equipment.
  • Attend weekly scheduling meeting and participate in internal / external company audits.
  • Utilize a computerized maintenance management system (SAP) to effectively manage work to achieve the highest level of efficiency and utilization in the most cost-efficient manner.
  • Manage the operations calibration system by maintaining, scheduling, and coordinating calibration activities for the critical factory instruments. 
  • Generate reports on work order Completion, Backlog, and Schedule Compliance to ensure health of maintenance systems.
  • Track and expedite open tasks with responsible team members.
  • Be the SAP support person for the maintenance team.
  • All other tasks as required.


Job Specifications/Qualifications


  • Associates technical degree or equivalent experience
  • Strong organizational and administrative skills.
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with strong analytical and problem-solving skills.
  • Ability to multitask.
  • Ability to lift 50lbs and walk/stand for long periods
  • Proven punctuality and attendance record
  • Successful completion of a pre-employment drug and background screen
  • Computer skills - Word, Excel, Powerpoint, Outlook
  • SAP experience – Maintenance Module (Required)



  • Competitive Medical, Vision, Dental Benefits 
  • 401K Package 
  • Employee Assistance Program 
  • Onsite Cafeteria and Gym (West Chester location)
  • Ability to be barista certified
  • Monthly Lunches provided by Lavazza
  • Tuition Reimbursement
  • Performance Development Plans 
  • Employee Discounts 
  • Tools & Training Provided Onsite
  • Ability to grow within the company 
  • Free coffee, anytime!

Lavazza is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Lavazza prohibits discrimination and harassment of any type and affords equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.


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