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Executive Assistant

Department:  Australia Dep


Job ID: 

Executive Assistant

At Lavazza, we are proud to lead the future of one of the world's most loved coffee brands. Lavazza is authentically Italian with more than 120 years of coffee innovation and is proudly a family owned business. Our brand perception, authenticity and consumer investment is unrivalled with over 27 billion cups of Lavazza coffee consumed yearly


Based in our Hawthorn office, this part time role of 25 hours a week (10am – 3pm) over 5 days will support the Managing Director of Lavazza Australia with key tasks such as:


  • Diary management
  • Email Assistance (as required)
  • Travel requirements including visas
  • Organisation of Business review, corporate meetings and required support including the PowerPoint presentations, catering, minutes, agendas
  • Assistance with maintain required budgets for Region Director
  • Expense management
  • Producing Company wide newsletters
  • Working with the Finance team for creation of Purchase orders and bill payments
  • Travel Management ( both domestic and international) for the Managing Director
  • Support of the e-commerce manager with reporting and administration tasks
  • Providing Support to the wider Lavazza team as required


To be successful in this role, candidates must possess the following:

  • High level of integrity, always protecting confidentiality  
  • Strong work ethic and a team player mindset
  • Intermediate to advanced Microsoft Office skills particularly PowerPoint
  • Strong verbal and written communication skills
  • Ability to work autonomously, meet deadlines
  • Strong organisational and problem solving skills
  • Proactive approach and the ability to identify needs in advance
  • Willingness to go outside the traditional Executive Assistant duties to help the business as required

We recruit the best people to create our winning team. We are looking for amazing talent – we want people who are passionate about coffee, full of energy and passion with a flair to deliver and drive exceptional outcomes.

If you’re looking for a new challenge and think you have what it takes to succeed in this role, we’d love to hear from you!

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