Accounts Payable Manager

ABOUT THE GROUP

From a small store in Turin to a large, internationally recognized group: we are present in 90 countries around the world, with over 5,000 employees and 30 companies, managed directly and indirectly by the Luigi Lavazza Spa parent company, which distribute and market our products and coffee machines. In addition to Lavazza, the following brands are also part of our Group: Carte Noire, Merrild, Kicking Horse, Eraclea and Whittington tea.

Joining Lavazza means doing business with passion, knowing that the impact of our work goes beyond the quality of the production chain. We are a big family and are constantly looking for new talents who share our values and can enrich our team. We combine competitiveness with social and environmental responsibility as we create superior quality products available for consumption both at home and out of home, and distributed through all channels: Retail, Foodservice, Office Coffee Service (OCS), and Vending. Our strong, diversified presence enables us to offer consumers and clients perfectly suited solutions, for any occasion and time of day.

#LI-JB1

JOB OVERVIEW

The Accounts Payable Manager is responsible for leading and optimizing all aspects of the Accounts Payable function to ensure timely, accurate, and compliant processing of vendor and client payments. This role will oversee daily operations of the Accounts Payable department, ensuring adherence to company policies and regulatory requirements. Develop and maintain robust internal controls to safeguard payment processes and mitigate risk. Drive process improvements and implement best practices to enhance efficiency and accuracy.

Manage key relationships with internal stakeholders across finance and client-facing teams, as well as external vendors and partners. Lead and mentor a team of Accounts Payable Analysts, fostering a culture of accountability and continuous improvement. Collaborate with leadership to support strategic initiatives and provide insights on cash flow and vendor management. This position reports directly to the Director of AR & AP and plays a critical role in ensuring operational excellence within the finance organization.

JOB RESPONSBILITIES

• Ensure compliance and accuracy in all Accounts Payable activities, maintaining timeliness and adherence to company policies, accounting standards, and regulatory requirements.
• Oversee the full AP lifecycle, including invoice receipt, coding, approval workflows, and payment execution.
• Maintain and govern vendor master data, ensuring completeness, accuracy, and compliance with internal controls and audit standards.
• Lead monthly and year-end close processes for AP, including reconciliations and reporting deliverables.
• Collaborate with Procurement and business stakeholders to resolve invoice discrepancies and drive improvements in the Purchase-to-Pay process for greater efficiency.
• Administer and manage Travel & Expense (T&E) programs, ensuring policy compliance and operational effectiveness.
• Review and approve employee expense reports, verifying adherence to company policy and applicable tax regulations.
• Develop and deliver training and communication on travel and expense policies to employees and management teams.
• Perform vendor account reconciliations and resolve discrepancies promptly to maintain strong vendor relationships.
• Evaluate and enhance AP processes and systems, leveraging automation and best practices to improve accuracy and efficiency.
• Prepare audit documentation and provide analytical support for internal and external audits, including reconciliations and compliance reporting.
• Support cash flow management through accurate cash forecasting and timely reporting.

JOB QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field (Master’s degree or CPA certification preferred).
• 5+ years of progressive experience in Accounts Payable or related finance roles, including 2+ years in a supervisory or managerial capacity.
• Strong knowledge of GAAP, internal controls, and compliance requirements.
• Proficiency in ERP systems (SAP, Oracle, or similar) and advanced Excel skills.
• Demonstrated ability to lead teams, manage priorities, and drive process improvements.
• Excellent communication and stakeholder management skills.
• Occasional travel to New York office up to 10% annually

BENEFITS/PERKS

Competitive Medical, Vision, Dental Benefits

401K Package

Employee Assistance Program

Hybrid Work Schedule

Ability to be barista certified

Tuition Reimbursement

Performance Development Plans

Employee Discounts

Summer Friday’s (Memorial Day Weekend – Labor Day Weekend)

Flexible business casual dress code - jean friendly!

Free coffee, anytime!

Lavazza is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

Lavazza prohibits discrimination and harassment of any type and affords equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.